HR Administrator

Posted 28 February 2024
Job type Fixed-Term Contract
Discipline Support Centre
PostcodeCV6 5NX

Job description


Heart of England Co-operative Society have an exciting opportunity for a HR Administrator to join the People and Culture Team on a Fixed-term contract for 4 months.


Main purpose of job:

To assist the HR Team in the running of the administration function to ensure the effective delivery of the HR strategy.


Main Duties:

  • Onboarding new starters, including the creation of contracts, liaising with Learning & Development, and ensuring all new starter work is returned and correct.
  • Ensuring right to work documentation is up to date and compliant with Government legislation.
  • Reference/ screening checks and requests.
  • Contract changes and processing leavers.
  • Maintaining the Society’s sickness absence records and checking documentation.
  • Liaising with badge and uniform suppliers.
  • Updating the internal HR system and employee files including data entry.
  • Collate and provide reports for the Food and Funeral divisions.
  • Paperwork audits.
  • Assisting in the administration of absence and holidays.
  • Liaising with Managers for any outstanding documents.
  • Answering calls and general queries from colleagues, Managers, and external stakeholders.
  • Supporting the HR Team with various project work and general admin tasks.
  • Spreadsheet maintenance to track work progress.


  • 5 GCSE’s, Grade A-C, or equivalent (desirable)
  • Experience of working in a HR team (desirable)
  • Experience of dealing with a great volume of data (desirable)
  • Experience of assisting with Recruitment (desirable)
  • Excellent organisation skills (essential)
  • Able to use own initiative in a fast-paced environment in a professional manner (essential)
  • Strict confidentiality (essential)
  • Excellent IT skills - Experience in using MS Word, Excel, and Outlook (essential)
  • Intermediate level Excel (able to use main maths and lookup functions) (essential)
  • Excellent file management and organisational skills (essential)
  • Great communication skills (essential)
  • Excellent accuracy and attention to detail (essential)
  • Ability to multitask and work on own initiative (essential)
  • A strong, administrative background (essential)

Personal attributes (essential):

  • A passion for HR and supporting others
  • Calm under pressure
  • Reliable
  • Approachable
  • Excellent team player
  • Excellent communicator both verbally and written